ArtificIAl intelligence (AI) Use policy

At Solomon Advising, we harness the power of artificial intelligence (AI) to enhance our content development process, working in tandem with our skilled team of writers and strategists.

We employ AI tools from industry leaders like OpenAI (creators of ChatGPT) and Anthropic (creators of Claude), as well as other platforms such as Jasper, Neuronwriter, and our own proprietary AI systems to support the creation of consistent, accurate, and high-performing blog articles, website copy, social media content, and other marketing materials.

We recognize that AI is rapidly evolving and becoming increasingly integrated into various software-as-a-service (SaaS) platforms. As this trend continues, AI will likely influence many aspects of content creation and digital marketing. At Solomon Advising, we stay at the forefront of these developments, continuously adapting our approach to leverage AI effectively while maintaining the irreplaceable value of human expertise.

We utilize paid, custom, enterprise-level AI tools, including our own proprietary AI that our team has developed and continues to fine-tune. These tools offer enhanced security, reliability, and customization compared to free versions. Our enterprise-level subscriptions and proprietary systems ensure compliance with industry standards, provide higher accuracy in content generation, and give us greater control over data privacy. We emphasize the use of secure, commercial-grade AI to protect client information, offering more robust support than public AI platforms can provide.

We are committed to transparency, ethical standards, and ensuring human oversight in every aspect of the content creation process.

1. AI Tools & Human Expertise

We leverage advanced AI tools to assist our team in generating initial content ideas and outlines efficiently. Our AI stack includes:

  • OpenAI's technologies (including ChatGPT): Assists in content ideation with complex language processing capabilities.

  • Anthropic's technologies (including Claude): Enhances understanding of natural language for contextually accurate content suggestions.

  • Jasper: Provides tailored content recommendations for marketing, optimizing for tone and creativity.

  • Neuronwriter: Used for SEO optimization suggestions and content structure improvements.

  • Proprietary AI systems: Developed and fine-tuned by our team to meet the specific needs of our clients and workflow.

  • Others: As AI continues to evolve, Solomon Advising is committed to remaining on the cutting edge of these technologies and continues to expand our AI tool library.

The real power of AI in our process lies not in asking it to do all the work autonomously, but in knowing how to use AI to enhance the work that our team is already doing. This approach allows us to be more efficient and effective for both our clients and Solomon Advising. The majority of our efforts focus on enhancing our existing processes rather than replacing them.

Our content creation process integrates AI assistance with human expertise:

  1. Topic Research: Conducted by our team to ensure relevance and depth.

  2. Prompt Engineering: Skilled writers craft precise prompts to guide AI tools effectively.

  3. Outline and Initial Draft Generation: AI assists in creating a foundation for the content, which our team carefully reviews and refines at each step.

  4. Voice and Messaging Capture: We use our proprietary AI techniques to capture and maintain the unique voice and messaging of each client company. This ensures consistency and authenticity throughout all content.

  5. Iterative Refinement: Our team works through the content step-by-step, tweaking each AI-generated element to align with the client's unique voice and objectives.

  6. Thorough Review and Revision: Our experts meticulously review and refine the content, fact-checking, adjusting tone, and ensuring alignment with client objectives.

  7. Final Editing: Experienced editors provide a final polish, ensuring the content meets our high standards.

This process of maintaining the voice and authenticity of the company we're representing is a key differentiator for Solomon Advising. It's often overlooked by other companies but is at the forefront of our content strategy.

2. Transparency and Client Consent

Solomon Advising ensures full transparency in AI usage. Our enterprise-level AI tools enable us to keep client data secure, in compliance with data privacy laws, and only used with explicit client consent.

  • Client Data Protection: We use secure systems that protect client information, with no input of sensitive data into AI models without explicit consent.

  • Client Customization: AI-generated content is fully tailored to the specific needs and preferences of each client, and you will be informed when AI is utilized.

3. Human Oversight and Quality Control

AI plays a supportive role in our content creation, with human editors ensuring quality, tone, and accuracy.

  • Content Review Process: AI-generated content is thoroughly reviewed by our team of content strategists and writers. We ensure that all facts are verified, content aligns with the client’s branding, and the tone meets the specific needs of the audience.

  • Customization: While AI provides valuable draft material, our team ensures that the final output reflects the unique voice, values, and objectives of each client. We customize all content, ensuring it is not just machine-generated but thoughtfully human-curated.

4. Ethical AI Usage

Solomon Advising prioritizes ethical considerations in AI-generated content:

  • Bias Management: AI systems can unintentionally generate biased content based on their training data. To mitigate this, our team actively reviews AI-generated content to avoid any biases that could undermine inclusivity or fairness.

  • Content Integrity: All content produced using AI is created to reflect our clients' values while avoiding unethical practices, misinformation, or biased narratives.

5. Limitations of AI and the Importance of Human Expertise

While AI can efficiently assist in content production, there are limitations that underscore the crucial role of our human team:

  • Creativity, Nuance, and Humor: AI lacks the nuanced understanding of human emotion, creativity, strategic thinking, and humor that our team of writers and strategists possess. Our experts provide the critical thinking, emotional intelligence, creative spark, and appropriate use of humor that elevate content from good to exceptional.

  • Strategic Application: AI tools are used to support content creation, but human expertise is always required to finalize the message, refine strategy, and ensure the content meets the unique goals of our clients. Our team's industry knowledge and strategic insight are irreplaceable components of our service.

6. Enterprise-Level Security and Data Use

Using paid, enterprise-level AI platforms and our own proprietary systems gives us better control over:

  • Data Privacy: These AI platforms meet stricter security standards, ensuring client data is protected and never used inappropriately. Importantly, we use AI models that do not submit company data for training the AI, ensuring that client information remains proprietary and secure.

  • Customization: Advanced features in paid versions and our proprietary AI allow for highly tailored content, meeting the unique needs of our clients when combined with our team's expertise.

7. Copyright Policy

At Solomon Advising, we ensure that all content generated using AI tools like Chat GPT, Claude, Jasper, and others is original and meets copyright standards. Here’s how we handle copyright:

  • AI-Generated Content Ownership: Once AI-assisted content is finalized and approved, full ownership is transferred to the client. The client retains exclusive rights to use, modify, and distribute the content.

  • Plagiarism Prevention: Content is regularly reviewed by plagiarism detection tools to ensure originality.

  • Client Input: Any proprietary information provided by the client remains protected and exclusive to them.

Our commitment to copyright protection ensures that all content produced is uniquely yours.

8. Compliance with Privacy and Data Regulations

Solomon Advising ensures compliance with all applicable laws, including data privacy regulations like the California Consumer Privacy Act (CCPA) and the General Data Protection Regulation (GDPR). This guarantees that client data is protected and handled with the highest standards of confidentiality and care.

9. Employee AI Use Guidelines & Data Security

Solomon Advising is committed to protecting the confidentiality of company and client information while leveraging AI tools responsibly. This policy establishes clear guidelines for AI usage while maintaining our security and compliance obligations.

9.1 Approved AI Platforms

Text and Code Generation Tools

  • OpenAI (Enterprise/Team Account)

  • Anthropic Claude

  • Cursor AI

  • Vercel AI

Image and Design Tools

  • Midjourney

  • Adobe Firefly

  • Other Adobe Creative Cloud AI features

Prohibited Platforms

The following AI platforms are strictly forbidden for any business use:

  • DeepSeek (due to data security concerns with Chinese government access)

  • Any AI platforms that:

    • Are based in countries with government-mandated data access

    • Lack clear data privacy policies

    • Have known security vulnerabilities

    • Are not properly vetted by management

9.2 Data Security Guidelines

Public Information (Safe to Use with AI)

  • Published blog posts and articles

  • Public marketing materials

  • General industry knowledge

  • Non-confidential project templates

High-Risk Information (Never Use with AI)

  • Client personal or financial information

  • Internal financial data

  • Employee personal information

  • Access credentials or security details

  • Client trade secrets

  • Protected health information (PHI)

  • Legal documents or contracts

Controlled Information (Requires Enterprise/Team AI Tools)

  • Unpublished client work

  • Client strategies and product offerings

  • SEO strategies and approaches

  • Content creation for clients

  • Marketing campaigns

  • Company names and identifying features

9.3 Usage Requirements

Authentication and Access

  • Use company-provided team accounts when available

  • Never share login credentials

  • Ensure device security by either:

    • Locking your device when stepping away

    • Using system auto-lock features

    • Logging out when finished for extended periods

  • Use approved work devices for AI interactions

Best Practices

  • Verify information isn't high-risk before using with AI

  • Remove identifying details when possible

  • Save important AI interactions for reference

  • When in doubt, ask for approval

9.4 Approval Process

Standard Usage

Standard business tasks using approved AI tools with non-sensitive data do not require special approval.

Requires Management Approval

Contact Michael for approval before:

  • Using AI with any potentially sensitive information

  • Implementing AI in client deliverables

  • Using new AI tools not listed in this policy

9.5 Compliance and Training

Training Requirements

  • Complete initial AI security training with Michael

  • Attend periodic updates as scheduled

  • Review policy updates when distributed

Compliance Monitoring

  • Chase will oversee compliance with this policy

  • Regular reviews of AI usage practices

  • Updates to policy based on new tools or needs

9.6 Free vs. Paid Services

Team/Enterprise Accounts

  • Use company-provided team accounts when available

  • Currently includes OpenAI team account

  • Future enterprise accounts may be added as needed

Personal/Free Accounts

Acceptable uses for free AI tools:

  • General writing assistance (emails, documents)

  • Basic research and brainstorming

  • Format conversions

  • Grammar and style checking

  • General questions about tools and processes

Restrictions for free AI tools:

  • Must not include client names or identifying features

  • Must not include sensitive company information

  • Must not include project-specific details

  • Should use generic examples when seeking advice

9.7 Support and Resources

Questions and Approvals

  • AI usage approval: Contact Michael

  • Compliance questions: Contact Chase

  • When in doubt about data sensitivity: Ask before using

Policy Updates

This policy will be reviewed and updated as needed based on:

  • New AI tool adoption

  • Changes in security requirements

  • Team feedback and needs

By combining the efficiency of AI with the creativity, strategic thinking, and industry expertise of our team, Solomon Advising delivers high-quality, tailored content that meets the needs of our diverse client base. We remain committed to the responsible and transparent use of AI technologies to optimize our services without compromising on quality, ethics, or personalization.